MARLBOROUGH PLANNING BOARD
MARLBOROUGH, MA 01752
Call to Order                                                         				November 18, 2013

The Meeting of the Marlborough Planning Board was called to order at 7:00pm in Memorial Hall, 3rd Floor City Hall 140 Main Street, Marlborough, MA.  Members present included Colleen Hughes, Barbara Fenby, Philip Hodge, Edward Coveney & Shawn McCarthy.
Also in attendance were Board Secretary Melissa Irish and City Engineer Thomas Cullen.
Sean Fay was absent.

1. Meeting Minutes:
	A. Regular Meeting November 4, 2013
On a motion made by Ms. Hughes, seconded by Mr. Hodge it was voted to table the minutes of the November 4, 2013 meeting. Motion carried.
	
2. Chair’s Business: 
	A. Country Club Estates Update
City Solicitor Donald Rider and Attorney Brian Falk updated the Board on the current status of Country Club Estates as the subdivision is clearing the final hurdles to be formally accepted by the City. The developer is requesting permission to replace the existing bond instead of going through the process of a bond reduction request. Attorney Falk wanted to get the feeling of the board prior to starting the formal process. It was the recommendation of the Board that Attorney Falk submit his request in writing for the Board to possibly act on at its next meeting December 2, 2013.

3. Approval Not Required: None

4. Public Hearings: None	

5. Pending Sub Division Plans: Updates and Discussion:
A.  Engineers Report
Mr. Cullen reported that the subdivision status report was undergoing some updates and expansion. The expansion will allow for a clearer understanding of what funding is left in the associated development bonds. From this information the older incomplete subdivisions will be contacted in an effort to bring them through completion.
Mr. Cullen continued his report with information regarding the Mauro Farms subdivision the developer has paved the southerly section and is currently working on the punch list items along the Reagin Lane section.

	B. Mauro Farm Update
Mr. Cullen covered this information in the Engineers Report.

	C. Extension Request Blackhorse Farms
Attorney Beattie of FRE Development was in attendance to present the extension request.

On a motion made by Ms. Hughes, seconded by Mr. Coveney it was voted to accept the correspondence from Benchmark Engineering for a two-year extension and and refer the request to the Engineering Department. Motion carried.
Further discussion regarding the subdivision included updates on the setting of street lighting, paving of the sidewalks and the filling of identified areas of excavation. There is progress being made and it is noted by the Board.

6. Preliminary/Open Space Submissions/Limited Development Subdivisions: None

7. Definitive Subdivision Submission: None
	
8. Signs: 
	A. Marlborough Rotary Club (Turkey Shoot)
Mr. Charles Enright presented the request of the Rotary Club. Due to the change in venue for this annual event they are requesting to place 3 off premise signs for a short duration November 19, 2013-November 24, 2013. This is a very well attended event and unfortunately the normal venue (Assabet Valley High School) is under renovation and the event cannot be held there this year. 

The proposed locations for the off premise signs are as follows:
133 East Main St – TD Bank Driveway entry 
87 Mill St – Al Brodeur’s Auto Body
2 South Bolton St – Marshall Insurance 

On a motion made by Ms. Hughes, seconded by Mr. Coveney it was voted to approve the variance allowing for the placement of three (3) temporary off premise signs at the following locations :
133 East Main Street
87 Mill Street
2 South Bolton Street
For the time frame of November 19, 2013 – November 24, 2013.
Motion carried.

Requirement of the Board that the City Seal be affixed to each individually approved sign with the text “Variance Approved by the Planning Board” attached with the date of approval.

	B. Brasileirnho Market
Mr. Jardel Fernandes presented the request of the market to the Board. After discussion between the Board and Mr. Fernandes it was requested that the Market, Travel Agency and Bakery work together to reconfigure the existing signage in an attempt to present a unified more aesthetically pleasing design for the plaza. The secondary requirement will be that the currently unused light box be removed from the end of the building which is facing the roadway.
It is the request of the Board that the proponent reappear at the next regularly scheduled meeting to provide an update to the Board.

	C. First Church Congregational (Continued discussion)
No one from the Church appeared.
Ms. Hughes read a communication from the Code Enforcement Officer Pamela Wilderman into the record.
On a motion made by Ms. Hughes, seconded by Mr. Coveney it was voted to forward a copy of the letter to the Church.  Motion carried.

	D. Communication from Code Enforcement Officer 
		Regarding The Westender Restaurant and Country Club Signage
Ms. Hughes read the correspondence into the record. 
On a motion made by Mr. Hodge, seconded by Mr. McCarthy the correspondence was accepted and placed on file. Motion carried.

9. Unfinished Business: 
	A. Berlin Farms
On a motion made by Mr. Hodge, seconded by Mr. Coveney it was voted to authorize City Engineer Cullen to send a letter to Mr. Freeman requiring that he finish the subdivision to the approved standards or contact the Board directly, and further noting that the Bond may be in jeopardy should the developer not comply. Motion carried.
It was noted to keep this item for reporting purposes on the next Planning Board agenda as well.

	B. Blackhorse Farms Estates
This information was covered in Item 5C discussion.
It was noted to keep this item for reporting purposes on the next Planning Board agenda as well.

10. Informal Discussions: None
	
11. Correspondence: None

12. Public Notices of other Cities and Towns: 
A. Town of Sudbury Zoning Board of Appeals, Public Hearing December 2, 2013
	B. Town of Sudbury Earth Removal Board, Public Hearing December 16, 2013
	C. Town of Framingham Planning Board, Public Hearing November 20, 2013
	D. Town of Framingham Planning Board, Public Hearing December 9, 2013
	E. Town of Framingham Planning Board, Public Hearing November 20, 2013
	F. Town of Framingham Planning Board, Public Hearing December 9, 2013
On a motion made by Ms. Hughes, seconded by Mr. Hodge it was voted to accept the notices A-B and place on file. Motion carried.

Adjournment:  On a motion made by Mr. McCarthy, seconded by Mr. Coveney it was voted to adjourn at 7:57pm.
							Respectfully submitted,

							Colleen Hughes
						
/mai